TECHNICAL SPECIFICATIONS
TRANSPORTATION SERVICE
I. PROJECT TITLE: Congressional Participation to the Diving Equipment and Marketing Association (DEMA) Show 2025
II. VENUE: Orlando, Florida, United States of America
III. PURPOSE/OBJECTIVE
In line with the Department’s efforts to boost and maintain tourism movement from opportunity markets, the Tourism Promotions Board (TPB), the marketing arm and promotions of the Department of Tourism, is spearheading the Philippines’ participation in the Diving Equipment and Marketing Association (DEMA) Show 2025 on 09 to 15 November 2025 at the Orange County Convention Center, Orlando, Florida, USA. This project aims (i) to familiarize the Congressional Delegates with the DOT’s initiatives about the development, marketing, and promotion of Philippine tourism; (ii) to encourage Congressional Delegates to participate in forums, sessions, or meetings of top industry leaders from a variety of sectors (such as destinations, travel technology, and watersports) to gain more knowledge of the latest trends and developments in the travel and tourism industry; and (iii) to shed light on the needs of the Philippine tourism industry, to aid in the passage of legislative measures that will ensure that the tourism industry will be the pillar for the country’s economic development.
IV. MINIMUM REQUIREMENT FOR SUPPLIERS
- Must be a transportation company registered in Florida, USA with duly licensed drivers, insurance, safety, and other motor vehicle requirements;
- Must have a minimum of five (5) years’ experience in providing transportation services; and ▪ Must be able to provide the requirements based on the deliverables stated herein. ▪ Must submit copies of company documents relevant to the above requirements
V. SCOPE OF WORK
Provision of one (1) van, preferably, with captain seats, for official use of the Congressional delegates covering the pre and post-activities such as airport/hotel transfers, official events, and briefing meetings, preferably, with captain seats, inclusive of driver/s and other related charges as stated below.
| Date | Time | No. of Vans |
|---|---|---|
| 10 November 2025 | At least eight (8) hours | 2 vans |
| 11 November 2025 | At least eight (8) hours | 1 van |
| 12 November 2025 | At least eight (8) hours | 1 van |
| 13 November 2025 | At least eight (8) hours | 1 van |
| 14 November 2025 | At least eight (8) hours | 1 van |
| 15 November 2025 | At least eight (8) hours | 2 vans |
- Excess/Overtime will be based on actual hours rendered after eight (8) hours. Excess hours shall not exceed sixteen (16) hours for the entire Project.
- Vehicle itinerary (including flight itinerary and hotel accommodation of the delegation) for the duration of the DEMA to be provided as soon as available.
- Inclusive of fuel, professional driver’s fees, accommodation and meals of drivers, parking fees, and other incidental expenses.
- With the option to carry over or apply unutilized hours to other days, as far as practicable. ▪ Schedule may be subject to change, provided that the end-user will give prior notice. ▪ Vehicles should be road-worthy; licensed, insured, clean, and properly maintained daily. Drivers should be licensed and wear proper attire.
- Provision of Trip Tickets signed by the drivers and official receipts after the event.
VI. CONTRACT DURATION
The contract duration is from 10 to 15 November 2025.
VII. BUDGET
Total budget allocation for the required services is Five Hundred Seventy-Five Thousand Four Hundred Twelve and 96/100 (PhP575,412.96) or its US Dollar equivalent, inclusive of taxes. Full payment shall be made upon completion of the project.
The winning bidder shall be determined based on the proposal’s responsiveness to the technical specifications and with the most advantageous financial package, provided that the amount of bid does not exceed the above total budget. Project expenses are to be charged to the Legislative Liaison Unit Continuing FY 2024 Continuing Appropriation.
VIII. PAYMENT PROCEDURE AND BILLING DETAILS
Payment shall be processed upon the submission of the invoice, signed trip ticket, original signed contract, and other supporting documents as may be required.
Billing Details:
Legislative Liaison Unit
Philippine Department Tourism
351 Senator Gil Puyat Avenue
Makati City 1200, Philippines